Describe the office
Share location, floor area, rooms, washrooms, kitchen, floors, occupancy, opening hours and current condition. Include access, parking, keys, alarms, restricted areas and any building rules.
Define task list and frequency
Specify vacuuming, mopping, dusting, washrooms, kitchen, bins, glass and consumable restocking, along with required frequency. Deep carpet cleaning, high windows, floor restoration, post-construction cleaning and pest work may be separate services.

Understand quote factors
Ask whether the price is hourly, per visit, area-based or fixed for a defined scope. Clarify labour, products, equipment, travel, minimum charges, after-hours work, exclusions and how changes are priced.
Compare proposals fairly
Give each Newcastle provider the same site information and task list. Review written inclusions, scheduling, access, service checks and complaint arrangements as well as cost. No generic cleaning estimate can guarantee staff productivity, savings or a specific result.



