How to Scope Cleaning for a Commercial Lease Handover

Identify the site type, address, floor area, rooms or work zones, condition, furnishings, handover date and operating hours. Note whether the property is occupied, vacant or still has contractors working; these details affect the access plan and the work that can be quoted.

Specify the areas you want considered, such as offices, meeting rooms, kitchens, amenities, floors, windows or storage. Separate optional carpet, high-level, external-window or equipment work and ask whether the provider offers it and what exclusions apply.

Provide authorised entry arrangements, loading/parking details, security contacts, restricted zones and any site checklist. Ask the provider to confirm the appointment window and who can approve changes to the agreed scope.

Repairs, high-rise access, hazardous residues, regulated decontamination, waste disposal and equipment servicing are not assumed parts of a commercial clean. Identify any such work and seek the appropriately qualified provider or site authority.

Give each provider the same premises information and tasks. Compare current inclusions, exclusions, access conditions, schedule and price basis. Cleaning does not certify a building, satisfy every lease requirement or guarantee a handover decision.